Display of FRAME Finnish Fund for Art Exchange name and logo
Payment of the grant
Monitoring of use of grant and changes to purpose of grant
Accounting for the grant, i.e. explanation of use of grant money
Paying helpers
Return of grant or part of it
Claims for recovery of grants
Previous unaccounted-for grants

Display of FRAME Finnish Fund for Art Exchange name and logo in relation to the project

The name of FRAME - Finnish Fund for Art Exchange, abbreviated to FRAME, or the FRAME logo should be displayed in all printed matter and in all electronic communication which relate to the project that FRAME supports. If this is not possible due to the processing schedule of the application it is advisable that the name and the logo will be displayed in all project-related information such as websites, CVs etc. later on.

The FRAME logo can be downloaded in JPG, EPS or TIFF formats here.

Payment of the grant

Grants are to be collected, at the latest, within 12 months of the date stipulated in the grant agreement and covering note, if not, the grant decision will expire without further notification.

Grants are paid to recipients in Finland in a single payment, at the latest, 2 weeks after the arrival at Frame's office of a signed agreement. In special cases FRAME reserves the right to pay grants to Finnish applicants in two instalments. In such cases the first instalment is 85% of the grant, and the remaining 15% will be paid after the grant accounting form has been returned and has been accredited by FRAME.

Recipients abroad are paid in 2 instalments. The first instalment (85%) will be paid at the latest 2 weeks after the arrival at Frame's office of a signed agreement. The second instalment (15%) will be paid when the accounting for the grant has been approved by FRAME.

Monitoring of use of grant and changes to purpose of grant

The recipient of the grant undertakes to give FRAME Finnish Fund for Art Exchange sufficient, correct information to be able to monitor compliance with the terms of the grant. The recipient undertakes to notify, without delay, changes to the carrying out of the aim for which the grant was intended, or other changes to the use of the grant.

At the request of the grant recipient, FRAME Finnish Fund for Art Exchange can, in special circumstances, alter the purpose and terms of the grant. A free-form application with regard to this should be submitted, so that a decision on a change of purpose can be made before the grant is used.

Accounting for the grant, i.e. explanation of use of grant money

The recipient of the grant must send FRAME Finnish Fund for Art Exchange a written account of the use of the grant, with the required enclosures, within two months of the end of the project. This account has to be made carefully, and can must include a calculation must be given detailing the use of the grant based on receipts. It is not necessary to include copies of the original receipts as appendices.

Grant Accounting Form

Paying helpers

When a grant is used in Finland to pay assistants in an employment relationship, recipients of grants are required to comply with their duties as employers, such as withholding of income tax and other wage-related costs, such as employer's social security payment contributions, unemployment insurance premiums, and pension insurance premiums. Correspondingly, recipients abroad are required to comply with the current legislation in the country in question.

Grant income received by a member of a workgroup is grant income for the recipient and not wages.

Return of grant or part of it

According to the grant agreement, the recipient of the grant undertakes to return to FRAME Finnish Fund for Art Exchange without delay any funding or part of it that has been received in error, in excess, or without good reason. The recipient also undertakes to return the grant or part of it if it cannot be used on the terms set out in the grant agreement and for the purpose for which it has been given.

In situations that might lead to the return of the grant or part of it the recipient of the grant should contact FRAME Finnish Fund for Art Exchange to clarify the situation and to receive instructions as to how to proceed.

Claims for recovery of grants

The Board of the Finnish Art Academy Foundation has come to the decision that, if the grant is not accounted for, despite repeated requests, this will lead to a claim for recovery of the grant via a debt collection agency. In this case, the collection costs will also be borne by the grant recipient.

Previous unaccounted-for grants

FRAME Finnish Fund for Art Exchange is unable to award new grants until previously awarded grants have been accounted for.